Smoke Free Policy

Smoke-free Policy

Ref. HR043

Title: Smoke-free Policy

Page 1 of 8

DOCUMENT PROFILE and CONTROL
Purpose of the document: To set out the Trust’s position in regards to maintaining a
smoke-free environment on LAS premises.
Sponsor Department: People and OD
Author/Reviewer: Deputy Director of Workforce. To be reviewed by February 2021.
Document Status: Final
Amendment History
Date
*Version
16/07/18
3.4
16/02/18
3.3
18/04/17
3.2
10/03/17
3.1
13/01/17

2.4

11/01/17

2.3

25/01/17

2.2

Author/Contributor
IG Manager
Senior HR Manager
IG Manager
Deputy Director,
Workforce
Deputy Director,
Workforce
Deputy Director,
Workforce
Senior HR Manager

01/06/15
05/05/15

2.1
1.1

IG Manager
Senior HR Manager

June ‘07

1.0

Assistant Director,
Employee Services.

Amendment Details
Document Profile and Control update
Minor changes
Document Profile and Control update
Final amendments taking into account staff
side feedback
Amendments to incorporate Director of
Workforce Comments
Update in line with NHS guidance, clarifying
all Trust sites to be smoke-free.
Reviewed. No changes pending updated
document being considered at ELT on 1/1/17
and planned roll out.
Document Profile and Control update
Minor cosmetic changes, reformatted,
additional paragraphs on e-cigarettes.
First version published.

Version Control Note: All documents in development are indicated by minor versions i.e. 0.1; 0.2 etc. The first version of a document to
be approved for release is given major version 1.0. Upon review the first version of a revised document is given the designation 1.1, the
second 1.2 etc. until the revised version is approved, whereupon it becomes version 2.0. The system continues in numerical order each
time a document is reviewed and approved.

For Approval By:
ELT
SMT
EMT
Ratified by (If
appropriate):
Published on:
The Pulse (v3.4)
The Pulse
The Pulse
The Pulse
LAS Website (v3.4)
LAS Website
LAS Website
LAS Website
Ref. HR043

Date Approved
25/01/17
13/05/15
June ‘07

Date
16/07/18
18/04/17
01/06/15
June ‘07
16/07/18
18/04/17
01/06/15
June ‘07

Version
3.0
2.0
1.0

By
Internal Comms team
Governance Administrator
Digital Media Officer
Governance Co-ordinator
Internal Comms team
Governance Administrator
Digital Media Officer
Governance Co-ordinator
Title: Smoke-free Policy

Dept
Comms
G&A
Comms
G&C
Comms
G&A
Comms
G&C
Page 2 of 8

Announced on:
The RIB
The RIB
The RIB

Date
19/04/17
09/06/15
June ‘07

Equality Analysis completed on
01/06/15
Staffside reviewed on
23/2/18

By
IG Manager
IG Manager

Dept
G&A
G&A

By
HR team
By
Senior reps.

Links to Related documents or references providing additional information
Ref. No.
Title
Version

Document Status: This is a controlled record as are the document(s) to which it relates. Whilst all or any part of it may be
printed, the electronic version maintained in P&P-File remains the controlled master copy. Any printed copies are not
controlled nor substantive.

Ref. HR043

Title: Smoke-free Policy

Page 3 of 8

1. Introduction
1.1 Smoking is the biggest cause of preventable deaths in England, and one in
two smokers will die from a smoking related disease. It is illegal to smoke in
all enclosed and substantially enclosed premises where these are used as a
workplace for more than one person.
1.2 Accordingly, London Ambulance Service NHS Trust operates this “smokefree” policy, which sets out how Trust arrangements and requirements These
include a total ban on smoking in any enclosed and substantially enclosed
areas and in all vehicles used for paid or voluntary work, including pool and
most lease cars. This is in line with our general responsibility to provide a safe
and healthy environment for all staff and visitors.
1.3 It is also the policy of the NHS that staff should not smoke whilst in uniform or
otherwise identifiable as NHS employees.
1.4 This Policy does not intend to dictate whether people smoke but to ensure
that the Trust is a smoke-free environment and to provide a workplace free
from harm caused by smoking. However, as a healthcare provider, the Trust
has a duty to promote healthy lifestyle choices, well-being and to encourage
its staff to act as role models in this regard.
2. Scope
2.1 This Policy applies to all LAS employees wherever they are based.
2.2 This policy also applies to all Trust premises in their entirety. Any sites which
had, prior to the introduction of the revised policy on 1 May 2017, a nonenclosed area where smoking was permitted, are no longer allowed to
continue this practice.
2.3 In addition, staff wishing to smoke are not permitted to congregate at
entrances/gateways or other areas adjacent to Trust premises, but must move
away from the general vicinity.
3. Objectives
3.1 The objectives of this Policy are to:

Provide a safe and healthy environment for all staff and visitors whilst on
Trust premises by confirming the ban on smoking in from all Trust
buildings and enclosed and substantially enclosed areas;
Provide an environment that is conducive to giving up smoking and ensure
that staff who want to give up smoking have information on access to and
availability of cessation support;

Ref. HR043

Title: Smoke-free Policy

Page 4 of 8

Promote an awareness of the damaging effects of smoking on health and
the benefits of not smoking.

4. Responsibilities
4.1 By delegated authority, the Chief Executive will:
• ensure that staff, visitors and contractors are made aware of the Policy;
• ensure that this Policy is adhered to by staff;
• comply fully with the Policy and provide a suitable role model for staff and
all visitors.
4.2 Trust Directors will:
• ensure that managers are aware of the Policy and supported in enforcing
the Policy with staff;
• comply fully with the Policy and provide a suitable role model for staff and
all visitors.
4.3 Line Managers will:
• ensure that all staff reporting to them adhere to this Policy;
• ensure that staff are fully supported in reminding other people of the
Smoke-free Policy;
• comply fully with the Policy and provide a suitable role model for staff and
all visitors.
4.4 Staff will:
• comply fully with the Policy and provide a suitable role model for
colleagues, all visitors, patients and the general public;
• Remind anyone they witness contravening this policy that we operate a
smoke free policy.
4.5 Security/Reception Staff will:
• point out the Trust’s smoke-free status to anyone smoking on-site and,
where necessary report any infringements to the responsible manager.
5. Legal / statutory position
5.1 This Policy is in line with the provisions of the Health and Safety at Work Act
(1974), section 7 of the Health & Safety at Work Act (1974) (amended
January 1993) which states that “all employees have a personal responsibility
to not act in any way which may cause harm to another member of staff”.
5.2 The dangers of passive smoking – exposure to environmental tobacco smoke,
have become a growing concern, with the EU Directive 92/95EEC classifying
second-hand smoke as a workplace carcinogen.
5.3 In the Department of Health’s white paper, Choosing Health (2004), the
Government made the commitment that by the end of 2006, all NHS
workplaces would become smoke free.

Ref. HR043

Title: Smoke-free Policy

Page 5 of 8

5.4 Employers are liable to penalties of up to £2,500 if they fail to display the
required no smoking signage and / or fail to prevent a person from smoking in
smoke-free premises or a smoke-free vehicle.
5.5 Individuals could also be liable to personal penalties of up to £2, 500 if they
fail to display the required no smoking signage and / or fail to prevent a
person from smoking in smoke-free premises or a smoke-free vehicle.
6. The Policy
6.1 Smoking is not permitted inside the buildings or in other enclosed areas of all
LAS premises. Designated smoking areas as well as informal smoking areas
are not permitted on any Trust premises. This will ensure that staff and
visitors are protected from the dangers of passive smoking while on Trust
premises.
6.2 This Policy will protect staff and visitors from the dangers of passive smoking
in Trust buildings and enclosed areas and, in the future on all Trust premises,
and will reduce the risk of fires being started by smoking.
6.3 No staff will be permitted to smoke in or in proximity to Trust owned, leased,
and/or identifiable vehicles, whilst at or near LAs or NHS premises.
6.4 No staff are permitted to smoke whilst identifiable as Trust/NHS employees or
on any NHS smoke free site.
6.5 Support for smoking cessation is available through the Occupational Health
Department, GPs and NHS Stop Smoking Services (see section 9).
7. Smoke- free environment
7.1 The inside of all Trust buildings and other enclosed areas of all LAS premises
are no smoking areas at all times.
7.2 LAS staff are required to adhere to other NHS Trusts’ smoke-free policies.
7.3 All Trust owned, leased and/or identifiable vehicles are no smoking areas at
all times. Any other vehicle which is used to conduct paid or voluntary work by
more than one person is also included. Staff are therefore not permitted to
smoke in pool or lease cars, unless in the case of lease cars only, the car is
used primarily for private use and is never used to carry, even intermittently,
more than one person, e.g. giving a colleague a lift to a meeting.
7.4 This applies equally to patients, carers or visitors to the Trust who may be
travelling in the vehicle.

Ref. HR043

Title: Smoke-free Policy

Page 6 of 8

7.5 No additional paid breaks will be given to staff who wish to smoke. Staff
wishing to take additional smoking breaks, where these are agreed, will still
be expected to work the full-time hours for which they are paid.
8. E-cigarettes
8.1 This Policy applies to e-cigarettes (vaping) (and/or herbal cigarettes or similar)
in the same way as cigarettes and other tobacco products.
8.2 All LAS staff should also adhere to the smoke-free policies of other
organisations, including NHS trusts, and not use or otherwise display
electronic cigarettes unless in designated smoking areas. For the absence of
doubt, it should be assumed that other organisations’ smoke-free policies also
apply to e-cigarettes.
9. Support on quitting smoking
9.1 Free information about smoking and quitting support is available from local
smoke free services- http://www.nhs.uk/smokefree or
http://www.nhs.uk/Conditions/Smoking-(quitting)/Pages/Treatment.aspx.
9.2 Advice can also be accessed through GPs or the Trust’s occupational health
service.

10. Dealing with staff breaches of the Policy
10.1
Staff breaching this policy must be challenged and advised that
smoking is not permitted. Continued failure to comply with the requirements
of this Policy may result in disciplinary action.
10.2
Whilst staff are encouraged to make people aware of the Policy, they
should not put themselves at risk of physical or verbal abuse.
10.3
Staff must be supported if they report any breaches of the Policy to
their line manager, who will be responsible for dealing with the breach.
10.4
A “zero tolerance” approach will be applied to any patients, visitors or
subcontractors who become abusive when reminded of the Policy. This could
include exclusion/removal from the premises.
11. Exceptions
11.1
Staff and visitors to the Trust must never be put at risk from passive
smoking and there are therefore no exemptions from this Policy.
12. Effective Date
12.1

This policy is effective from 1 May 2017 and until further notice.

Ref. HR043

Title: Smoke-free Policy

Page 7 of 8

IMPLEMENTATION PLAN
Intended Audience

For all LAS staff

Dissemination

Available to all staff on the Pulse

Communications

Publicity via recruitment, induction and other materials. Signage in
Trust buildings. Communications to all staff in advance of date of
implementation.

Training

n/a.

Monitoring:
Aspect to be
monitored

Frequency of
monitoring
AND
Tool used

That smoking
is not
permitted
inside the
buildings of all
LAS premises

Ongoing

Ref. HR043

Individual/ team
responsible for
carrying out
monitoring
AND
Committee/ group
where results are
reported
All employees.

Committee/ group
responsible for
monitoring
outcomes/
recommendations

How learning
will take
place

ELT

Via line
managers for
relevant
areas.

Title: Smoke-free Policy

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